INTRODUCTION

This privacy notice sets out how we, Larkin AV Limited (we, us, Larkin), process your personal data when you visit Larkin2opportunities.com (the Website). Larkin is the controller of your personal data meaning that we are responsible for determining the purposes for processing your personal data.

We understand that people may not have time to review every privacy notice that they come across so we have set out below a quick summary about how we process your personal data.  Please read our privacy notice in full however to understand more about our processing and your rights. 

SUMMARY

We will process information about you, such as your application and CV, when you apply for a role with Larkin. This processing is necessary to consider you for the role and to communicate with you.

We also offer training sessions on the Website and will process personal data of those who register for and attend our training sessions, and if you sign up to receive updates about roles and training, we will process your personal data so that we can send these out to you (and of course you can unsubscribe at any time). 

HOW WE COLLECT YOUR INFORMATION

When you apply for a role with us, we will collect personal data from you (such as your name, contact details and CV). We may also collect information from third parties, such as referees and former employers. 

If you sign up for one of our training sessions, we will collect information about your name and contact details.

If you sign up for updates about roles and training, we will collect your contact details. 

HOW DO WE USE YOUR PERSONAL DATA

We will process your personal data for the following purposes. We have set out the lawful basis on which we process your personal data (as required under the UK GDPR). Where we have included text in italics, it is because it relates to special categories of personal data or personal data relating to criminal convictions and offences and we have set out the additional lawful basis for such data. We may also process your personal data for additional purposes if these are compatible with the list below. If we process your personal data for any other additional purposes, we will update this privacy notice.

Purpose	Lawful Basis
Recruitment: To assess your skills, qualifications and suitability for the role for which you have applied.	Legitimate interests, specifically to enable us to assess candidates and offer roles to suitable candidates.
Recruitment: To assess your eligibility to work in the UK.	Necessary to comply with our legal obligations.
Recruitment: To communicate with you, such as to arrange interviews, request further information, and to let you know when your application has been successful.	Legitimate interests, specifically to facilitate the application process and to notify you if you have been successful.
Recruitment: To contact your referees and former employers for references and to verify your previous roles.	Legitimate interests, specifically to assess your suitability for the role.
Recruitment: To carry out background checks, such as on LinkedIn.	Legitimate interests, specifically to assess your suitability for the role.
Recruitment: To make necessary adjustments to accommodate you in respect of any health data you have provided to us	Necessary to comply with our legal obligations. Necessary in respect of legal obligations in the field of employment.
Recruitment: To assess our diversity and equality in respect of data concerning health, race or ethnicity, religious or philosophical beliefs, gender, or your sexual orientation.	Legitimate interests, specifically to review and understand our diversity and equality across roles. Necessary for the purposes of diversity monitoring (Substantial public interest).
Recruitment: To send out surveys and feedback forms in respect of the application process.	Legitimate interests, specifically to improve our services.
Training: To register you for training sessions.	Legitimate interests, specifically to enable you to access our training.
Training: To send out surveys and feedback forms in respect of any training attended.	Legitimate interests, specifically to improve our training.
Updates: To send you updates about roles and training.	Consent.
General: To analyse how our Website is accessed and performs.	Legitimate interests, specifically to improve our Website.
General: To enforce our rights and to defend ourselves legally.	Legitimate interests, specifically to enable us to take appropriate legal action.

AUTOMATED DECISION-MAKING

Under data protection laws, you have the right not to have significant decisions made about you without human involvement. All decisions about our roles are made by humans.

WHO DO WE SHARE YOUR PERSONAL DATA WITH?

We may share your personal data with our group companies and those entities to which the role relates.  As mentioned, we may also share your information your former employers and referees.

We will share your personal data with our service providers, such as those managing our recruitment platform. These service providers are considered processors and will be contractually bound only to process your personal data in accordance with our instructions.

We may share your personal data in the event of any corporate activity, such as a sale or merger.

We may share your personal data with law enforcement or third parties investigating unlawful activity. Generally, this will only be where we are legally required to do so or where we consider the request to be necessary and proportionate. 

TRANSFERRING YOUR PERSONAL DATA OUTSIDE OF THE UK

If we transfer your personal data outside of the UK, we will ensure that there are appropriate safeguards in place to ensure your personal data is adequately protected.  These safeguards include transferring to adequate territories with similar data protection laws (such as the EU) or implementing standard contractual clauses with the importing entity.

HOW LONG DO WE KEEP YOUR PERSONAL DATA?

If you are successful, we will retain your personal data and process it in accordance with the privacy notice relevant to your role.

If you are unsuccessful, we may retain your personal data for up to 12 months in case any other suitable opportunities arise. If you would prefer us not to retain your personal data, you can contact us at any time.

We will retain information about those who register for training and recruitment for up to six years.

We will retain information about those who subscribe to updates for so long as they are subscribed and up to 12 months thereafter.

COOKIES

We may use cookies and similar technologies on our Website. Cookies are text files containing small amounts of information which are downloaded to your personal computer, mobile or other device when you visit a website.

We use cookies for performance and analytical purposes to understand better how our Website operates.

We may also use cookies that are necessary to the functionality of our Website, for example to allow you to move through the application forms. 

You can learn more about cookies and how to disable them here.

YOUR RIGHTS

Under data protection laws, you have the following rights in respect of your personal data:

1. The right to request access to your personal data.
2. The right to request correction of the personal data we hold about you.
3. The right to request that we erase the personal data held about you.
4. The right to object to processing carried out on the basis of our legitimate interests, save where we have compelling interests to continue processing.
5. The right to object to direct marketing.
6. The right to request the restriction of processing of your personal data.
7. The right to request your personal data is ‘ported’ to a third party.
8. The right to withdraw your consent.

It is important to note that none of these rights are absolute and there may be circumstances in which we are unable to fulfil your request (in whole or in part).

If you wish to exercise any of your rights, please contact us. 

You also have the right to complain to us or your supervisory authority (in the UK this is the ICO) if you have any concerns about how our personal data is being processed. We ask that you contact us with any complaints in the first instance.

CONTACT US

If you have any questions about our privacy notice or wish to exercise your rights, please contact us.